Exhibition 2026 - TERMS AND CONDITIONS
Welcome
We are excited to invite you to register your artwork for our 2026 Annual Art Exhibition. This is a wonderful opportunity to showcase your talent and creativity alongside fellow artists in our vibrant community. We look forward to seeing your amazing work!
​
Please read the FAQs below to find out all about submitting artwork before completing the form to register your artwork!
We don't have a lot of Conditions of Entry for taking part in the VofEAS Art Exhibition, but the ones we do have help the event to run smoothly, so are important to adhere to please. Helps us to stay un-flustered!
​
We can ONLY accept entries from paid up MEMBERS of VofEAS. If you still need to pay your membership, before the exhibition, please get in touch with us! Become a member or renew here.
​
FINAL ENTRIES 29th March 2026​
NOW, PLEASE READ BELOW!
​This is not as boring as it sounds, so let's get going....
​FIRST THINGS FIRST:
-
We can only accept entries from paid up members of the VofEAS at the time of entry submission.
​​
-
FINAL ENTRIES: All entries must be submitted by 29th March 2026.
​
-
The Entry Fee needs to be paid when the entry form is submitted direct to the VofEAS Bank Account. Please get in touch if you cannot use online banking.
​
-
Hey, we have an OPEN EVENING! This is a very important event! Lots of would be buyers in the room, drinking wine, nibbling delicious bites and looking at YOUR art! PLEASE INVITE your family and friends, collectors, your neighbours, even the postman! The more the merrier and BE THERE YOURSELF to support the evening and see other members' work.
-
This years Private View evening will be 6:00pm - 8:00pm on 3rd April 2026
​
​
That was easy, now for a bit more detail....
WORK ACCEPTED and FEES:
FRAMED WORK and BOX CANVASES:
£5 per entry, total of 7 per artist. No maximum size, but please provide your own supports (easel) if the piece is over 24"x28"(60cm x 70cm). Edges of Box canvases to be painted please.
UNFRAMED:
£2 per item entered and a maximum of 6 per artist. As these will be displayed in a browser, please make sure they are mounted on strong card and covered in cellophane. No cling film please! 40cm x 50cm maximum (including mount).
PHOTOGRAPHY (Framed only):
£3 per item entered, maximum of 4 items. Professional quality work only using photographic processing.
GICLEE PRINTS:
£2 per item entered and 6 items maximum. Professional quality prints only. 40cm x 50cm maximum (including mount) and up-to 6 titles accepted (repeat prints accepted). Please cover in cellophane and mount on strong card.
SCULPTURE and GLASSWORK:
£3 per item entered and a maximum of 5 per artist. Maximum dimensions of 60cm x 60cm.
CARDS:
-
Maximum of 20 cards per artist. No fee is charged, but a 15% commission is deducted at sale. Please make sure they have your name and price on EACH card and are packaged in cellophane envelopes. Let's keep them clean!
Now some super IMPORTANT stuff, so please pay attention....
PREPARING YOUR WORK FOR THE SHOW:
-
Please use D Rings and appropriate cord on all work that will hang. We will not be able to show the work if we cannot hang it and you will be sad.
​
-
UNFRAMED WORK and Giclee Prints need to be on strong card and covered with clear cellophane with NAME, TITLE and PRICE on the back. Giclee prints must be labelled as a PRINT. These will be displayed in a BROWSER. Please check that the size requirements are adhered to as detailed above.
LABELLING:
-
Please label ALL art with your NAME, TITLE, MEDIUM and PRICE, securely. We cannot accept any un-labelled work and we will all be sad!! We have given you a handy DOWNLOAD label for creating labels for the show.
PRINT YOUR LABELS
You are welcome to use this interactive label template for the back of your artwork.
Refunds (for whatever reason) will be subject to a (up to) 5% bank fee!
Now, how will you get paid and how much, if your lovely art sells....
MONEY MATTERS:
COMMISSION:
The VofEAS accepts the payment for the sale of the work and will deduct a 15% commission, before payment is made to the artist, after the exhibition.
INSURANCE:
Whilst every reasonable care is always taken to safeguard the art on display, neither The VofEAS or Lifford Hall can accept responsibility for any loss or damage. Exhibitors should arrange their own insurance, if required.
REFUNDS:
If work is rejected, because it does not conform to the 'Conditions of Entry', the entry fee is non-refundable.
Please help us to not get flustered on the day, by keeping to a few basic requirements....
HOUSEKEEPING (or 'How we like to run it'):
HANDING IN VENUE:
Lifford Hall, Broadway between the hour of 8:30am and 10:00am. Please do not come earlier than this, as we will not be ready before this time! You will only see the team running around with tables and easels, all hot and bothered.
CHECKING IN YOUR WORK:
-
There is a table in the outside hall to unwrap your work before you hand it in. Please do not bring the packaging into the hall, we get in a mess! Please allow time for your work to be 'checked-in' by the exhibition stewards, so we know we have it.
STEWARDING:
-
Every artist with work entered is required to help with the stewarding of the exhibition. It's actually great fun and an opportunity to talk to visitors and other VofEAS members! Please take a look at the Stewarding calendar and fill in a slot. If you cannot, for any reason, fulfil your slot, please arrange for a substitute to do your bit for you. Don't come crying to the Exhibition Team!
COLLECTION:
-
Unsold work (hopefully none!) to be collected between 5pm and 6:00pm on closing day. Please do not remove work prior to this date and time and allow the steward to 'check-out' your work, so we don't stress that we have lost it!
PARKING:
-
If you are Stewarding or Artist in Residence, you can park around the back of the hall in an unrestricted parking bay. Please DO NOT park in the Residence Only bays or block in their cars. Disabled visitors may also park around the back, also in a non-residence bay.
FINAL BITS AND BOBS:
​
-
No changes can be made to the title and price of a piece once the entry form has been submitted. It creates such a muddle!
​
-
The Exhibition Team reserve the right to reject any entry which does not conform to the above Conditions of Entry, or for any other reason they may consider appropriate.
​
-
Please, don't leave your business cards or any artist leaflets in the exhibition hall with your work. They will be removed. We like to keep the room tidy to show off all our members work, equally.
​
There, that is it. Simple really!
If you have any questions. please get in touch with a
member of the Exhibition Team and we are looking
forward to a great exhibition, full of your gorgeous work!!
​​​​​​​​